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Student Travel Support Program of CDC 2010

Program Details

The Student Travel Support of CDC 2010 is meant to enable promising students to attend the conference, present their papers and become more integrated into their scientific community. Funds from IEEE Control System Society (CSS) and National Science Foundation of U.S. (NSF) will be used to cover Student (or Regular, if needed) registration. Depending on the number of applications, modest levels of additional support, toward defraying costs of attendance and travel, might be possible.

Eligibility and Requirements

Each applicant (i) must be an author or co-author of a paper accepted for presentation at CDC 2010, (ii) must register at the conference, and (iii) must present a paper.

In order to be eligible for either program, an applicant must be a (student) member of both IEEE and CSS, at the time of the application. While all student members of IEEE-CSS are eligible for the CSS funds, funds from NSF are limited to students studying at an institution within the U.S.

Eligible Applicants might apply for the Student Travel Support program or for the Conference Support program for the Developing Countries (see below), but NOT for both programs simultaneously.

Application Procedures

To apply, students must download the Student Travel Support Application Form, fill it in, convert it into the PDF format, and upload it through PaperPlaza as follows:

Step 1: Select Submit a paper or session proposal for the CDC 2010
Step 2: Select First Submissions: Student Travel Form
Step 3: To complete the application procedure, the Student's Advisor must contact via e-mail Professor Sandra Hirche(s.hirche@ieee.org), and provide her with the following information:
1. Certification that the applicant is currently enrolled as a student and is planning to attend and present a paper at the CDC 2010.
2. Short message of support of the Student's application.

Deadlines and Award Notification

August 15: deadline for applying for the student travel support.
September 1 (tentative): decision messages about travel support recipients are expected to be sent out. Those selected for support from CSS funds will automatically be allowed to register at the reduced level (under the options "regular TS registrant" or "student TS registrant"). NSF awardees must pay the appropriate registration fees and seek reimbursement after the conference (details will be announced at the time of the award).

If additional support, beyond registration, is awarded, original receipts will be needed for reimbursement. Details and procedures regarding reimbursement will be distributed, if needed.

Student Activity Chair
Kristi A. Morgansen
Associate Professor
Department of Aeronautics and Astronautics
Box 352400
University of Washington
Seattle, WA 98195-2400
voice: (206) 616-5950 fax: (206) 543-0217
email: morgansen@aa.washington.edu
http://www.aa.washington.edu/faculty/morgansen/

IEEE CSS Travel Support for Developing Nations

Program Details

The Board of Governors of the Control Systems Society has decided, in its June 2000 meeting, to allocate funds to help IEEE members from developing countries participate in the annual CDC (Conference on Decision Control) and CCA (Conference on Control Applications), including CSS conferences held concurrently with CCA. The total amount allocated per year since 2001 is $25,000. This program is the result of long preparations and discussions held within the International Affairs Committee and other Committees of the Member Activities Board during the period 1998-2000. It is also the result of a lot of feedback from local Chapters and Active Control Groups in developing countries. The program was previously known as the 'Travel Support Program'. In 2004 a review of the program was conducted, and several changes were made to the program. The changes were decided at the 2004 Board of Governors meeting, and include change to the name of the program and some implementation details aimed at streamlining the processes involved in the award.

Deadlines and Award Notification

August 15: deadline for applying for travel support.
September 1: (tentative) decision messages about travel support recipients are expected to be sent out. Those selected for support will automatically be allowed to register at the reduced level (under the options "regular TS registrant" or "student TS registrant").

Award

Under this program, the Control Systems Society provides an award that covers the Conference Registration fee. The awards will be split between early career awards, and regular awards, with approximately 50% of the available funding targeted at each category of award. Applicants must meet the criteria listed below.

Criteria

In order to be eligible, the applicant must satisfy the following essential criteria:

  1. Applicant must be an IEEE member.
  2. Applicant must be working in, or a student of, an institution of one of the selected countries at the time of his/her application for funding, but not as a visitor from a country that is not on the list. See the List of Eligible Countries below.
  3. Applicant must have a paper accepted at the Conference and be the presenter of that paper.
  4. No more than one travel grant will be allocated for one paper, or to one person in the same year.
  5. Participants from the organizing country are not eligible.
  6. Applicants who have previously been offered a CSP/TSP award must demonstrate active participation in CSS activities. Example of CSS activities that will be considered include: paper reviewing for CSS journals or conferences; participation in organizing committees for CSS sponsored or co-sponsored conferences; CSS committee work; or, IEEE Chapter or Section activities related to CSS.
  7. Applicants who apply in the early career award category must not have received a research doctoral degree more than 5 years ago, and should be under 35 years of age. This category includes graduate students under 35 years of age who have no prior doctoral degree.

Eligible Applicants might apply for the Conference Support program for the Developing Countries or for the Student Travel Support program (see above), but NOT for both programs simultaneously.

In case the number of applicants exceeds the budget, additional desirable criteria will be used to make a selection among the applicants. These desirable criteria are to make awards to:

  • Applicants who have not benefited from this scheme in the last two years.
  • Applicants who are minimum income IEEE/CSS members.
  • Applicants who can demonstrate active participation in CSS
  • Applicants who will present more than one paper at the Conference.

    In addition, the selection committee may decide to limit awards where more than one presenter from the same institution would otherwise be offered an award to attend the same conference.

    Application Procedure

    When an IEEE member who satisfies the essential criteria above, receives his/her letter of acceptance of a paper at CDC, this person applies by downloading the Travel Support Application Form, filling it, converting it into the .pdf format, and uploading it through PaperPlaza

    Step 1: select Submit a paper or session proposal for the CDC 2010
    Step 2: select First Submissions: Developing Country Travel Form

    Selection and Implementation Procedure

    At the end of the deadline, a selection committee chaired by the Vice-President for Membership Activities (VP-MA) will make a selection on the basis of the criteria detailed above. The VP-MA will then inform by e-mail all applicants about the decision. Successful applicants that explicitly require it, will receive an official letter from the VP-MA confirming the receipt of the award.

    Conditions of Award
  • The award is not transferable
  • The awardee will participate in and present at least one paper at the conference

    List of Eligible Countries

    (last updated 2000)
    Afghanistan, Albania, Algeria, Angola, Antigua and Barbuda, Argentina, Armenia, Azerbaijan, Bahrein, Bangladesh, Barbados, Belarus, Belize, Benin, Bhutan, Bolivia, Bosnia and Herzegovina, Botswana, Brazil, Bulgaria, Burkina Faso, Burundi, Cambodia, Cameroun, Cape Verde, Central African Republic, Chile, China, Colombia, Comoros, Congo, Costa Rica, Croatia, Cuba, Czech Republic, Djibuti, Dominican Republic, Ecuador, Egypt, El Salvador, Eritrea, Estonia, Ethiopia, Fiji, Gabon, Gambia, Georgia, Ghana, Grenada, Guatemala, Guinea, Guinea-Bissau, Guyana, Haiti, Honduras, Hungary, India, Indonesia, Iran, Iraq, Ivory Cost, Jamaica, Jordan, Kazakhstan, Kenya, North Korea, South Korea, Kyrgyzstan, Laos, Latvia, Lebanon, Lesotho, Liberia, Libya, Lithuania, Macedonia, Madagascar, Malawi, Malaysia, Maldives, Mali, Malta, Marshall Islands, Mauritania, Mauritius, Mexico, Micronesia, Moldavia, Mongolia, Morocco, Mozambique, Namibia, Nauru, Nepal, Nicaragua, Niger, Nigeria, Oman, Pakistan, Panama, Papua-New Guinea, Paraguay, Peru, Philippines, Poland, Puerto Rico, Romania, Russian Federation, Rwanda, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and The Grenadine, Sao Tome and Principe, Saudi Arabia, Senegal, Seychelles, Sierra Leone, Slovakia, Slovenia, Solomon Islands, Somalia, South Africa, Sri Lanka, Sudan, Suriname, Swaziland, Syria, Tajikistan, Tanzania, Tchad, Thailand, Togo, Tonga, Trinidad e Tobago, Tunisia, Turkey, Turkmenistan, Tuvalu, Ucraina, Uruguay, Uzbekistan, Venezuela, Vietnam, Western Samo.

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    PaperPlaza Submission site

    Key dates (2010)
    Initial submissions open:Already open
    Initial submissions due:Apr 2
    Acceptance notification:Mid-July
    Final submissions open:Aug 3
    Final submissions due:Sep 12


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