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CSS Bylaws Article I - Elections
Section 2. Notice to Members. On or before February 15 of each year, the Secretary-Administrator shall notify all members of the Society, through a Society publication sent to all members, that nominations for election to the Board of Governors may be made by petitions signed by 25 or more members of the Society. These petitions must be received by the Secretary-Administrator by March 15. Section 3. Nominations. On or before April 1, the Nominating Committee shall submit to the Secretary-Administrator of the Society at least two more names than the number of vacancies to occur on the Board of Governors for terms expiring December 31. In accordance with IEEE Bylaws the duties of the Nominating Committee shall also include the submission of nominations for the office of Division Director to the IEEE, and the annual solicitation of names of potential candidates to be considered by the IEEE for service on IEEE Committees and Boards. Section 4. Ballots. On or before April 15 the Secretary-Administrator shall mail to the appropriate IEEE office the ballot information containing all the nominees for election to the Board of Governors, including those submitted by the Nominating Committee and those properly nominated by petition, for management of the election. Section 5. Election of Officers. On or before November 1 the incumbent Board of Governors shall hold a meeting to elect the President-Elect and the Vice Presidents. At this meeting the Nominating Committee shall submit to the Board of Governors at least one nominee for each of these offices. Additional candidates may be nominated from the floor. A plurality of votes shall elect. The Board of Governors may make contingent elections to be effective in case an elected member fails to accept the office or a disapproval is received from the IEEE. Section 6. Principles of Selection. The Nominating Committee, in its nominations, and the Board of Governors, in its elections, shall be guided in their selections of candidates by the principles of demonstrated or potential ability, and by other factors which may be relevant, such as geographical distribution and the academic, governmental, and industrial distribution of the candidates. Section 7. President-Elect. Prior to becoming President, the President-Elect shall submit to the incumbent Board of Governors the names of a proposed Secretary-Administrator, and proposed editors and associate editors for Society publications, and names for all the Standing Committee Chairs, all the Technical Committee Chairs, other Committee Chairs, and various Society representatives, for appointment. If a majority of the members of said Board of Governors do not object within 30 days from date of formal submission, appointments shall become final. If a majority of the members of said Board of Governors object, a new name (or names) must be submitted. The incumbent officials shall remain in office until successors are appointed and arrange to take over the offices. Article II - Duties of Executive Officers
Section 2. Vice President for Financial Activities. The Vice President for Financial Activities shall be responsible for the finances of the Society, including responsibility for recommending fee schedules consistent with a balanced operating budget and adequate reserve funds. The Vice President for Financial Activities, with the participation and approval of the Executive Committee, shall act as the liaison for the Society on financial matters with IEEE, act as consultant and financial supervisor to the treasurers of the various meetings held by the Society, make periodic reports to the Board of Governors on the financial status of the Society, observe the financial operations of the Society, and take appropriate actions to see that money is spent or invested wisely and in the best interest of the Society. The Vice President for Financial Activities, with the participation and approval of the Executive Committee, shall prepare the Society budgets which shall then be submitted to the Board of Governors for approval. Section 3. Vice President for Member Activities. The Vice President for Member Activities shall be responsible for membership-related activities of the Society, including Standing Committees related to member activities. The Vice President for Member Activities shall chair a Member Activities Board. This Board shall consist of the Chair and the Chairs of Standing Committees related to member activities, plus up to three additional members appointed by the Vice President for member Activities. This Board shall be responsible for coordinating membership-related activities. Section 4. Vice President for Technical Activities. The Vice President for Technical Activities shall be responsible for the technical affairs of the Society, including Technical Committees, Working Groups, and Standing Committees related to technical activities. The Vice President for Technical Activities shall chair a Technical Activities Board. This Board shall consist of the Chair, the Vice President for Publication Activities, the Vice President for Conference Activities, the Chairs of the Technical Committees, the Chairs of Standing Committees related to technical activities, and up to five additional members appointed by the Vice President for Technical Activities. This Board shall be responsible for coordinating the technical activities of the Society. Section 5. Vice President for Publication Activities. The Vice President for Publication Activities shall be responsible for the publication activities of the Society. The Vice President for Publication Activities shall chair a Publication Activities Board. This Board shall consist of the Chair, the editors of Society publications, and up to five additional members appointed by the Vice President for Publication Activities. This Board shall be responsible for coordinating the publication activities of the Society. Editors of Society publications shall be charged with efficient operation of their respective publications. Papers for publication shall be received by the respective editor, whose office shall serve as a focal point for processing these papers. Editors shall have the responsibility for recommending to the President-Elect the number of Associate Editors and other positions to be appointed, and suitable candidates for appointment. Section 6. Vice President for Conference Activities. The Vice President for Conference Activities shall be responsible for the conference activities of the Society, including approval of the cooperation and participation of the Society with conferences sponsored by other societies. The Vice President for Conference Activities shall chair a Conference Activities Board. This Board shall consist of the Chair, the Vice President for Technical Activities, the General Chairs of the most recent, the current, and the next Conference on Decision and Control, the General Chairs of the most recent, the current, and the next Conference on Control Applications, the American Control Conference Liaison Representative, and up to four other members to be appointed by the Vice President for Conference Activities. This Board shall be responsible for coordinating the conference activities of the Society. Article III - The Board of Governors
Section 2. Meetings. No meeting of the Board of Governors shall be held for the purpose of transacting business unless each member shall have been sent notice of the time and place of such meeting 20 days prior to the date scheduled for the meeting. Provided, however, that if less than a quorum attend a duly called meeting, tentative action may be taken which shall become effective upon subsequent ratification, either at a meeting or by mail, by a sufficient number of members as to constitute a majority. Minutes of such meetings shall be mailed by the Secretary-Administrator to all Board members who shall register their disapproval of any actions taken at such meetings within 10 days after receiving said minutes, or shall be deemed to have ratified the actions. Section 3. Items of Business at Annual Meeting. The following items of business shall be conducted at meetings of the Board of Governors: Approval of Minutes; Reports on Business Transacted Other Than at Meeting; Readings of Communications; Reports of Officers; Approvals of Budgets; Reports of Standing Committee; Reports of Technical Committees; Election of the President-Elect; and Vice Presidents for the succeeding year, if required; Old Business; and New Business. Article IV - Technical Committees and Working Groups
Section 2. Working Groups. Non-regional subgroups of members of the Society who share common technical interests and needs may be formed by petition to the Technical Activities Board. Each Working Group must be formed and operated under a plan consistent with the Society Constitution and Bylaws and not inconsistent with the authority delegated to the Board of Governors. The Chair of each Working Group shall report directly to the Chair of the Technical Committee that sponsors and monitors that Working Group. Upon the approval of the relevant Society Boards, Working Groups or Technical Committees may hold special workshops or sessions in their technical areas. They may request the editorial boards of Society publications to have special or regular features published. Such activities by a Working Group must be pursued in conjunction with the cognizant Technical Committee Chair. The number and types of Working Groups associated with a given Technical Committee may change depending upon the current interests of the membership of the Society. Such groups may be formed or dissolved upon the approval of the Technical Activities Board. Section 3. Technical Committee Chairs. Technical Committee Chairs shall be appointed by the President-Elect for one-year terms. These Chairs shall be charged with the guidance of the regular activities of the Technical Committees. They shall be responsible for making yearly reports to the Board of Governors on the activities of their committees and the Working Groups monitored by their committees. Article V - Standing Committees
Section 2. Awards Committee. This standing committee shall consist of the Awards Committee Chair, the chairs of subcommittees for awards pertaining to the CSS publications, conferences and other technical contributions as designated by the Board of Governors and other members, as suitable, appointed by the President-Elect. It shall report to the President, and shall be responsible for recommending various forms of recognition for noteworthy contributions to the fields of interest to the Society. It shall see that deserving members are nominated for the awards and prizes administered by IEEE and other relevant organizations. Section 3. Chapter Activities Committee. This committee shall report to the Vice President for Member Activities, and shall be responsible for promoting activities in Chapters of the Society, and facilitating the establishment of new Chapters. Section 4. Executive Committee. This committee shall consist of the President, the President-Elect, the Vice President for Financial Activities, the Vice President for Member Activities, the Vice President for Technical Activities, the Vice President for Conference Activities, the Vice President for Publication Activities, the immediate Past-President and the Secretary-Administrator. Between meetings of the Board of Governors, the Executive Committee shall be empowered to act for the Society except on matters which the Board has by resolution expressly reserved to itself. The Board of Governors may be majority vote at any meeting override any act or decision of the Executive Committee. Section 5. Fellow Evaluation Committee. This committee shall report to the President, and shall be responsible for evaluating the qualifications of candidates for Fellow as requested by the IEEE. Section 6. International Affairs Committee. This committee shall report to the Vice President for Member Activities, and shall be responsible for (1) promoting activities of Society Chapters and members located outside the USA, (2) facilitating relations with other national and international organizations related to the Society's Field of Interest and (3) making recommendations to the Board of Governors for actions to be taken on behalf of the Society for the benefit of members or colleagues whose participation in Society activities is impeded by financial or political hardships in their respective countries. Section 7. Long Range Planning Committee. This committee shall be responsible to the Board of Governors for reviewing the trends of science and technology as they may concern the Society, the profession, and the public, and for recommending changes in the objectives, organization, and operations of the Society as may be indicated by these trends. This committee shall be chaired by the President-Elect and shall include the following additional members: the immediate Past President, the current Vice Presidents, and up to three additional members appointed by the President-Elect. Section 8. Membership and Admissions Committee. This committee shall report to the Vice President for Member Activities, ad shall be responsible for encouraging membership in the Society by all members of the IEEE who are interested in the Field of Interest of the Society, and by non-IEEE members as Affiliate Member. This committee shall be responsible for activities to encourage retention of existing members, and shall pass upon the qualifications of applicants for Affiliate Membership in the Society. Section 9. Public Information Committee. This committee shall report to the Vice President for member Activities, and shall be responsible for recommending public relations objectives, policies, and programs for the Society, and for liaison with IEEE public relations activities. Section 10. Student Activities Committee. This committee shall report to the Vice President for Member Activities, and shall be responsible for promoting the involvement of students in Society activities, encouraging activities in Student Chapters, and facilitating the establishment of new Student Chapters. Section 11. Standards Committee. This committee shall report to the Vice President of Technical Committees, and shall be responsible for identifying and developing standards in the Society's Field of Interest for submission to the IEEE, for reviewing standards developed by other organizations, and for disseminating information on standards to the Society membership. Section 12. History Committee. This committee shall report to the Vice President for Member Activities, and shall be responsible for identifying and documenting events and contributions in the Society's Field of Interest. Section 13. Electronic Information Committee. Electronic Information Committee. This committee shall report to the Vice President for Publication Activities, and shall be responsible for overseeing the Control Systems Society's activities on the World Wide Web and internet. Section 14. Conference Editorial Board. This Committee shall report to the Vice President for Conferences, and shall be responsible for obtaining reviews of papers submitted to the Conference on Decision and Control and for papers submitted through the IEEE to the American Control Conference. Section 15. Conference Publications Committee. This Committee shall report to the Vice President for Conferences, and shall be responsible for publications related matters for all conferences for which the Society has major financial responsibility. Section 16. Conference Administration Committee. This committee shall report to the Vice President for Conferences, and shall be responsible for registration and administration related matters for all conferences for which the Society has major financial responsibility. Section 17. Conference Finance Committee. . This Committee shall report to the Vice President for Finance, and shall be responsible for (1) finance related matters for all conferences for which the Society has major financial responsibility and (2) internal audits of the Control Systems Society sponsored conferences that are not audited by an external auditor. Section 18. Fellow Nominations Committee. This committee shall report to the President, and shall see that the deserving members of the Society are nominated for the membership grade of Fellow of the IEEE. Section 19. Women in Control. This committee shall report to the Vice President for Member Activities, and shall be responsible for promoting the involvement and recognition of women engineers in Society activities. Section 20. Additional Committees. Additional committees may be formed when deemed necessary by the Board of Governors. Article VI - Affiliate Membership
Article VII - Amendments
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